2.1.1 Adding/Editing Dataset Project Information

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Fields marked with an asterisk are required. All other fields are optional.

  • Project Name*: 100 characters or less (including spaces). Provide the name of the dataset. The name should use plain language and be easily understood by the public. Do not include Agency names, technical terms, acronyms and avoid dates.
  • Project Description*: Provide a detailed description on what the dataset is about e.g. why the data was collected, what it was designed to measure, any sources of errors. Acronyms should not be used. The description should be easily understood by members of the public. (e.g. This data resource was created to provide information about water quality locations in Manitoba and are intended for geographic display and analysis at regional, provincial, and local levels). Please provide explanations for all acronyms and abbreviations. See how to make a data dictionary.
  • Project Abstract *: A brief summary of the resource. Include information like: general content and features; dataset form (GIS, CAD, image, Dbase, etc.); geographic coverage (county/city name); time period of content (begin and end date or single date); special data characteristics or limitations.
  • Research Program Name: State if data were collected under a larger research program. (e.g. ASP, Arctic Net, BREA, CASES, BaySys)
  • Project Website: Main landing page for the project related to the data. If the data is published online but not in CanWIN, please provide this link.
  • Keywords: Keywords (or Tags) represent the key topics of your dataset and help people find your dataset via the search engine. A dataset about Water Quality sampling on the LaSalle could have keywords such as water quality, LaSalle, nutrients, analysis. 
    • If possible, choose keywords from the curated keyword vocabulary.
  • Licence*: The CanWIN license Creative Commons Attribution-ShareAlike 4.0 Licence (CC BY-SA 4.0) is the preferred license as it is the most open. Licence restrictions should be avoided where possible but should not prevent the release of metadata. See the one-page CanWIN license guide for detailed license information. Unsure of which license to choose? Walk through the following questions to help determine the correct one.
    • 1. Are all the data owners Canadian federal employees who generated the data as part of their work?
    • 2. Was the data generated under a tri-council grant, a collaborative agreement or other contract agreement?
      • If YES check the terms of that agreement for a “rights in data” or related clause and use the licensing information specified there.
      • if YES but there is no specific licences, use the recommended Creative Commons Attribution-ShareAlike 4.0 Licence.
  • Data Author Info* :
    • Name *: Name of the person who collected the data.
    • Email*: Email of the person who collected the data.
  • Data Maintainer Info* :
    • Name*: Technician or person who will be responsible for data management during and after the project.
    • Email*: Email of the technician or person who will be responsible for data management during and after the project.
  • Data Contact Info* :
    • Name*: Who does someone contact with questions about the data? For CEOS researchers you can use arcdata@umanitoba.ca
    • Email*: Email of the person who can answer questions about the data? For CEOS researchers you can use arcdata@umanitoba.ca
  • MetaData Contact Info* :
    • Name*: Person who created the metadata
    • Email*: Email of the person who created the metadata
  • Spatial/Geographical Coverage Location: This is an optional field which can be used to make a dataset searchable by location. It will show up as dataset extent map at the top of the dataset.  You can use the Bounding Box Tool website to make your box. Choose GEOJSON as the format. The value must be a valid GeoJSON geometry:
    • eg: { “type”: “Polygon”, “coordinates”: [[[2.05827, 49.8625],[2.05827, 55.7447], [-6.41736, 55.7447], [-6.41736, 49.8625], [2.05827, 49.8625]]] }.
    • NOTE: When you add the location information to field, type will be either Polygon or Point, then the GeoJSON coordinates as above.
  • Preferred Citation: This field and your DOI are assigned automatically in CanWIN. If you have a previously assigned DOI or citation preference, you can list it here.
  • Data access restrictions*: Mandatory if applicable. Provide the reason your data is not publicly available. Choose from:
    • Limited: data involve human subjects
    • Limited: data involve intellectual property related to local or traditional knowledge
    • Limited: pre-existing data are subject to access restrictions by 3rd party
    • Limited: currently under analysis for publication
    • Limited: embargo period for graduate student research
  • Groups*: Datasets are grouped by common themes or groups. Select which groups you want your data searchable by.
    • Choose from:  Bacteria, biodiversity, citizen science, documents, energy and resources, environment, government reporting & policy, mapping, modelling, phytoplankton, water quality, zooplankton

To add information about  your dataset, click the Adding/Editing a dataset (resource) link at the bottom right.


Last Updated On September 20, 2017